Wednesday, August 8, 2018

Essential Touch Points On Public Contract Administration

By Kevin Butler


To date, the nations are making assiduous efforts to the quest for integrative approaches that exhibit stewardship in all government bodies. This fervent mission has been initiated to tailor a forward-looking methodology on public contract administration. It, therefore, entails all the critical procedures that are jointly concerned with contractors, suppliers and service providers towards their designated duty to replenish or to offer the contracted works.

The process is commenced with a predetermined plan that is achieved efficiently by bid invitation procedure. The bidding element that is embedded in contractual relationship is useful in selecting the best party to integrate into the set initiative projects. This activity requires a corresponding screening process on the performance of the parties to be hired for the provision agreement.

The ultimate responsibility of a procuring government entity is to appoint a crew of qualified individuals to take the rights and duties of administering the contract. This mandates them to perform the obligations of a procuring entity that are specified in the legally binding agreement between the two parties involved. It is also the responsibility of a contractor, supplier or the service provider to ensure that the goods, works or services rendered meet the required standards.

The process is also a risk alleviation method in that it helps in assuaging future uncertainties that might befall the project at large. The measures are normally instituted to offer a leak-proof evaluation of the vested prior performance of parties in technical specialization. It also ensures that the desired project attributes have been met in the optimal time frames and the fund budgets. It also gives enlightenment of early error detection and prevention.

Similarly, the administrative role further extends a hand to the awarding of timely and the most cost-effective tenders to only qualified suppliers, contractors and service providers. They thus provide goods and services as agreed to support the national and local government as well as the public services operations as per the principles established in the contract Act. This provides uniformity in all the operations that involve sourcing and developmental advancements.

Similarly, a robust contractual administrative is the cornerstone to the triumphal success of a public developmental plan. This is because it aids in unmasking the government evils that robs the public finance through unlawful practices like corruption. The corrective domain in the control stage of a contract administration activity is essential in that it ensures that the award is granted to the right applicant and procedures adopted are in line with the terms of service.

Moreover, the overall process is adjourned with a carefully designed inspection which is ensured by an acceptance note of services offered or goods delivered before the termination of an agreement. The inspection is always conducted before the review and acceptance of the works done to ensure that the agreed parameters have sufficiently been complied with. These majors more on improving the quality of services offered to citizens.

Therefore, well planned contract administration is essential in the development plans of a country. This is because it leads to the acquisition of exceptional goods or service provisions that are of hybrid in nature. It also channels means to acquire most economic goods or works that accrues unassailable benefits to the citizens at large and restricting malpractices in the government bodies.




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